Horizon Tech Summit.
A flagship 2,400-seat conference with immersive LED staging and hybrid streaming, engaging 8,000 remote viewers alongside a premium in-room experience.
Client
Alex Johnson
Year
2025
Services
Conference Production
Location
United States
Duration
3 Days
Introduction
Horizon Tech Summit showcases our approach to flagship conference production — combining immersive scenic design, broadcast-quality AV, and precision show calling. We delivered a 2,400-seat live experience paired with hybrid streaming to give the client global reach without compromising the in-room atmosphere.
The production featured real-time audience polling, multi-camera live feeds, and a stage layout optimized for keynote impact and sponsor visibility. Every scenic element was modeled to maximize brand presence while preserving clean sightlines from every seat.
Beyond the main stage, the project focused on long-term reusability — from modular scenic builds to AV configurations that could scale for future editions. The result was a summit that captivated live and remote audiences across three full days.
Challenge
To deliver a hybrid summit at broadcast quality on a tight timeline
Our client needed a conference that could engage 2,400 in-room guests and 8,000 remote viewers simultaneously. Key challenges included:
- Limited load-in window at a fully booked convention center
- Synchronizing live and remote audience engagement in real time
- Custom LED scenic build within a five-day production window
Our solution
Engineered for impact and seamless hybrid delivery
To address these challenges, we implemented:
- Custom LED stage wall with modular scenic panels for rapid assembly
- Six-camera broadcast setup with dedicated streaming control room
- Real-time polling integration synced across live and remote platforms
Before
- Fragmented vendor coordination across five separate agencies
- No hybrid streaming capability for remote attendees
- Limited sponsor visibility beyond basic logo placement
- Frequent schedule overruns during previous summit editions
After
- Single production partner managing creative through strike
- 8,000 remote viewers with broadcast-quality stream
- Branded sponsor zones driving 3x activation foot traffic
- On-time show calling across all three summit days
Technologies used
Driving performance with industry-leading production equipment
- Custom LED wall with modular scenic fabrication system
- Multi-camera broadcast rig with dedicated streaming encoder
- Real-time audience engagement platform with live polling
Client feedback
Alex Johnson
Event Director
"Next Gen delivered exactly what we envisioned — a summit that captivated both live and remote audiences. The production was seamless, the team was professional, and we haven't had a single schedule overrun since."
